Saul Salazar/How to do better meetings

Created Sun, 07 Mar 2021 00:00:00 +0000
197 Words
management

OATS

  1. OUTCOMES: What is that you need done?
  2. ACTIVITIES: Make a list of outcomes
  3. TIMING: Figure out how long it will take
  4. SCHEDULE: Create a plan to carry out the process

Preparation Notes

  • Always start the meeting on time, regardless of people who are late.
  • Reduce the length of meetings to one hour maximum, and preferably less—try 30 minutes, even try 15 or 10 minutes.
  • End meetings early. People will be more positive about participating as a result
  • If the agenda is not finished, end the meeting on the agreed-upon time.
  • Make a clear action item agenda, maybe even include time for each one.
  • Before leaving, everyone must have a understanding of the meeting purpose / objetive.
  • Help participants stay on topic, creating a more productive meeting environment
  • Try to make all the meetings “to decide and commit.”

Leon Shimkin questions memorandum

Mr. Shimkin had an effective way to reduce pointless meetings.

If you wanted to bring up a problem at a meeting you must first fill out a memorandum answering four questions:

  • What is the problem?
  • What is the cause of the problem?
  • What are all possible solutions of the problem?
  • What solution do you suggest?